VOLUNTEER POSITION DESCRIPTIONS

Docent

Docent Coordinator

Education /Adult Class Coordinator

Gift Shop Coordinator

Grants Writer

Monthly Literature Coordinator 

Monthly Mailing

Newsletter Designer (Layout Production Artist)

Poster – Postcard Designer

Publicity

Volunteer Coordinator 

Web Designer

 

TITLE	Newsletter Designer (Layout Production Artist)
REPORT TO	Events Chair
DUTIES	Quarterly Newsletter:  receive articles & photos (content) and provide layout, proof, sent to printer, send PDF to webmaster
LENGTH OF COMMITMENT	Minimum 1 year
SCHEDULE	About 1 week/quarter
SKILLS	Ability to layout a newsletter using Quark
KNOWLEDGE	Quark, Photoshop, Graphic Design
TRAINING PROVIDED	Current Layout provided
BENEFITS	Get to know what is going on at the Center.  See your work published

 

 

TITLE	Gift Shop Coordinator
REPORT TO	Gift Shop Committee Chair
DUTIES	-       Arrange for consultation and delivery of art from local artists. -       Catalogue art from local artists (log book). -       Maintain inventory lists (log book). -       Submit Payment request monthly for artists' sales/commissions to be paid. -       Arrange art in a pleasant display.
LENGTH OF COMMITMENT	Minimum 1 year
SCHEDULE	One day/week, 2 Hrs, to be coordinated with support staff
SKILLS	General office skills;  must write legibly
KNOWLEDGE	Basic merchandise display techniques
TRAINING PROVIDED	Bookkeeping training
BENEFITS	-       Meet new artists. -       Work with terrific support staff! -       Helping the Art Center support so many!

 

TITLE	Monthly Literature Coordinator
REPORT TO	Editor of Calendar/Newsletter
DUTIES	-       Oversee group folding/stapling/labeling of Monthly Calendar & info & delivery to Post Office. -       Create a list of delivery sites. -       list should include all interested venues, especially libraries, book stores, grocery store, copy shops, art stores, art centers, museums, coffee shops, hotels, and schools. FELTON: Felton: library, New Leaf, Safeway, White Raven, Rocky's, SLV High and SLV Elementary=7 stops BEN LOMOND:  : Hwy 9 Cafe, Ace Hardware bulletin board=2 stops BOULDER CREEK:    Lantot Art Framing, Historical museum, Blue Moon Cafe, library, copy shop, New Leaf Mkt=6 stops SCOTTS VALLEY: copy shops, Art Framing, Hilton Hotel, library=5 stops SANTA CRUZ: Santa Cruz: Art League, MAH, Lenz Art, Bookshop SC, Palace, Attic 5 stops UCSC:  CABRILLO: -       Calculate number of publications required. -       Distribute once a month - calendar and post card announcements, -       Distributequarterly - newsletter to San Lorenzo Valley, Scotts Valley, and Santa Cruz.
LENGTH OF COMMITMENT	3 Months
SCHEDULE	Once/month (near 20th), 2 – 4 hrs
SKILLS	Ability to supervise small group of people & coordinate activities
KNOWLEDGE	Bulk Mailing at Post Office
TRAINING PROVIDED	On the job – Bulk Mailing forms
BENEFITS	Get to know what’s happening at the Art Center, meet like-minded people, visit arts venues within the county.

  

TITLE	Monthly Mailing
REPORT TO	Monthly Literature Coordinator
DUTIES	Help compile monthly mailing materials (fold, closures, label)
LENGTH OF COMMITMENT	Minimum 6 months
SCHEDULE	Once/month, near the 20th, 2 hrs
SKILLS	Get along with others
KNOWLEDGE
TRAINING PROVIDED	Provided
BENEFITS	Get to know what is going on at the Center.  Meet other like-minded people in the community

  

TITLE	Education /Adult Class Coordinator / Phone Duty 4ART LINE (telephone line dispatch)
REPORT TO	Education Committee at meetings or via email; also, to the Board via monthly reports (formal, or informal)
DUTIES	1.      Oversee adult art classes, other than Life Drawing* includes interview, discussions with, orientation of new teachers, scheduling classes, getting input about scheduling to avoid conflicts in scheduling, assisting new teacher on start-up date (as needed) 2.      Oversee the 4-ART telephone line, garnering and responding to calls, dispatching to appropriate person, and finding a substitute when not available to do so. 3.      To attend Committee meetings 4.      To work with established procedures/forms and update them as necessary to meet the needs of the SCMAC in serving our community 5.      To work with Publicity Committee to inform the community about classes through various means at our disposal including, but not limited to, our calendar and newsletter, schedule of classes, web site, periodicals, radio and schools, and to do on-going recruitment of teachers 6.      To strive to provide quality art education for our membership and community through hands-on and visually enriching experiences in our classes and workshops 7.      To gather and review data concerning SCMAS educational requirements as a nonprofit agency
LENGTH OF COMMITMENT	Varies, but this position should be for a minimum of 2 years
SCHEDULE	Varies according to seasons and times in the month.
SKILLS	Good organization skills; communication skills; experience in some aspect of education
KNOWLEDGE	Basics of an education program/arts education program
TRAINING PROVIDED	Working closely with other members of Education Committee as temporary mentors and guides
BENEFITS	Contributing to the community and arts students of all ages

 

TITLE	Poster – Postcard Designer
REPORT TO	Curatorial Chair, Exhibit Curator, Events Chair
DUTIES	Create high quality graphics for Exhibition Posters, postcards, Event posters, advertising, send to printers
LENGTH OF COMMITMENT	Minimum 1 year
SCHEDULE	Monthly; about 2 - 5 Hrs / article
SKILLS	Graphic Design (digital), file formatting, internet
KNOWLEDGE	Graphic Design programs, Graphic editing programs: Painter / Photoshop / graphics program
TRAINING PROVIDED	Current Layout provided
BENEFITS	Get to know what is going on at the center, be a creative part of the Center.  See you postcards and Poster designs around the county.

  

TITLE	Web Designer
REPORT TO	Publicity Chair, Education Chair, Events Chair
DUTIES	Maintain website: www.MountainArtCenter.org; Photograph new exhibits, openings, events
LENGTH OF COMMITMENT	Minimum 1 year
SCHEDULE	Bi-Monthly Updates; 1 – 3 hrs
SKILLS	Website design, HTML code, digital photography
KNOWLEDGE	FrontPage, Dreamweaver, Photoshop, Painter, Word, PDF maker
TRAINING PROVIDED	Current Layout provided
BENEFITS	Get to know what is going on at the Center.  Present your artful website design to the public, sharing Art Center information with the world at large

 

TITLE	Publicity
REPORT TO	Publicity Chair, Education Chair, Events Chair
DUTIES	Collect and disseminate Art Center Information, press releases,
LENGTH OF COMMITMENT	Minimum 1 year
SCHEDULE	Weekly, Monday morning PRs
SKILLS	E-mail, FAX, graphic design, communication skills
KNOWLEDGE	Word processing, editing
TRAINING PROVIDED	Current Layouts provided
BENEFITS	Get to know what is going on at the Center.  Learn how publicity gets sent out county wide and beyond.  Make connections with local media

  

TITLE	Grants Writer
REPORT TO	Board of Directors
DUTIES	Research grant funding possibilities, coordinate with Board on grant content, respond to grant deadlines, write grant reports on completed grant activities.
LENGTH OF COMMITMENT	Minimum 1 year
SCHEDULE	Depends on Grant Cycle: mostly Sept & October, 80 hrs +
SKILLS	On-line research; Organizational skills, Response to RFPs (requests for proposals), grant writing, English grammar and punctuation; Finance & budgeting, detail oriented.
KNOWLEDGE	Word processing/editing
TRAINING PROVIDED	Examples of Art Center’s successful grants in Word format, Grant Writing Workshops through the Community Foundation
BENEFITS	Get to know what is going on at the Center.  Help the Art Center be successful in finding support for programs.  Meet local grant funders.  Increased awareness of what’s happening within our community county-wide.

 

TITLE	Docent
REPORT TO	Volunteer Coordinator
DUTIES	Keep Gallery open.  Greet visitors.  Answer questions.  Make sales in Gallery & Gift shop. Clean areas as needed.  Close gallery at 6 p.m.
LENGTH OF COMMITMENT	1 day (3 hr time slot)/month
SCHEDULE	3 Hrs time slots:  noon – 3,  3 – 6 pm
SKILLS	Comfortable talking with people; answer phone.  Read Docent Info Instruction book
KNOWLEDGE	Docent Information Book, write receipts, make change, use charge machine
TRAINING PROVIDED	Docent training provided on a yearly basis.
BENEFITS	Get to know what is going on at the Center, Enjoy a new exhibit each month, work on your own artwork during docent time.

 

TITLE	Volunteer Coordinator
REPORT TO	Curatorial Chair, Exhibit Curator, Events Chair, Board of Directors
DUTIES	Organize list of volunteers, help coordinate Docent Schedule, monthly mailings, special events
LENGTH OF COMMITMENT	2 days/month: exhibit take-ins, mailings (around 20th of month)